NSO Civil Registration Common Questions

What is Vital or Civil Registration?

Vital or Civil Registration is the recording in the appropriate civil registers, vital acts and events that affect the civil status of individuals.

What is vital acts and events?

Vital acts and events are the births, deaths, fetal deaths, marriages, and all such events that have something to do with an individual’s entrance and departure from life together with the changes in civil status that may occur to a person during his lifetime..

What is a Registry Number?

Registry number is the sequential number indicating the order by which the document for registration is entered in the appropriate civil registry book.

What is Delayed Registration?

An act of registering a vital event that is made beyond the reglementary period of registration.

What is Live Birth?

Live Birth is a complete expulsion or extraction from its mother of a product of conception, irrespective of the duration of the pregnancy, which after such separation, breathes or shows any other eveidence of life, such as beating of the heart, pulsation of the umbilical cord, or definite movement of voluntary muscles, whether or not the umbilical cord has been cut or the placenta is attached- each product of such birth is considered liveborn.

Can a fetus with a intra-uterine life of less than seven (7) months be registered as live birth?

If a fetus had an intra-uterine life of less than seven (7) months it is not deemed born if it dies within twenty-four (24) hours after its complete delivery form the maternal womb (Article 42, R. A. 386). For Statistical purposes, a Certificate of Live Birth (COLB) shall be prepared in duplicate, a copy shall be forwarded to the office of the Civil Registrar-General and the other for Civil Registrar’s file.

If a fetus had an intra-uterine life of seven (7) days or more and born alive at the time it was completely delivered from the maternal womb but died later shall be considered as live birth and shall be registered in Register of Births.

What are the reglementary period and Place of Registration of Births?

The birth f a child shall be registered within thirty (30) days from the time of birth at the Local Civil Registry Office of city/municipality where the birth occurred.

Who are responsible to report the occurrence of birth to the Local Civil Registry Office?

1. When the birth occured in the hospital or clinic or in a similar institution, the administrator thereof shall be responsible in causing the registration of such birth. However, the attendant at birth shall cerify the facts of birth.
2. When the birth did not occur in the hospital or clinic or in a similar institution, the physician, nurse, midwife, ‘hilot’ or anybody who attended the delivery of the child shall be responsible both in certifying the facts of births and causing the registration of such birth.
3. In default of the hospital/ clinic adminitrator or attendant at birth, either parents of the child shall cause the registration of birth.
4. When the birth occurs aboard a vehicle, vesse, or airplane while in transit, registration of the said birth shall be a joint responsibilty of the driver, captain or pilot and the parents, at the case maybe.

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9 thoughts on “NSO Civil Registration Common Questions

  1. Just one question it will cost 3k to put my gender on the birth certificate as Late registered . I’ll already pay to put my name now if I change my gender it will cost 3k? Can we process it without going to pay a big amount 3k.

    Need your help how will not pay big amount 3k?

    1. Who says that it only cost 3k.? Correcting the gender in your PSA certificate costs more than that cause it requires medical and posting in newspaper plus the filing fee and some documents to prove your gender. Beware of fixing activities.

  2. Hi Sir, what if i dont have certificate of live birth, would it be possible to apply for a late registration for my birth certificate? thank you and more power to you! God Bless

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